Home » Privacy Policy

Privacy Policy

1.       OUR COMMITMENT

Government Gazette is firmly committed to protecting your privacy and being transparent about the data we handle. We design our company policies, systems and practices to safeguard your personal information.

2.       WHO WE ARE

Government Gazette is a quarterly magazine which provides quality analytical and politically neutral coverage of the leading institutions and policy makers in the European Union, its cities and regions. To give our readers the complete picture, we examine major issues affecting the EU as a whole with unique pages devoted to matters concerning European regional, city and local administrations.

We are registered as CPS Government Gazette Limited in England and Wales, under the company number 6967026 and our registered address is 253 Grays Inn Road, London, United Kingdom WC1X 8QT. Our current business address is 1-45 Durham Street, London SE11 5JH.

3.       THIS POLICY

This Privacy Policy applies to personal information held by Government Gazette as a data controller. It explains what information we collect about you, how we’ll use that information, who we’ll share it with, the circumstances when we’ll share it and what steps we’ll take to make sure it stays private and secure. It continues to apply even if your agreement with us ends.

You should read this policy carefully to understand our views and practices regarding your personal data. It’s also important that you understand your rights and how to act on them.

If you do not agree to this Privacy Notice then you should not use our Website and should unsubscribe from all correspondence using the unsubscribe link in our emails. 

4.       HOW WE COLLECT PERSONAL DATA

Government Gazette is the controller of your personal data.

Most of your data is communicated to us by your active intervention.

We also collect personal data from you directly (by phone, email or in person) and from the public domain. We also generate personal data internally.

Other data, such as the date and time of your access to our website, the pages you have viewed, or your location data, are collected automatically through servers consulted and “cookies” placed on our website. For more information on what a cookie is, how it is used and the exact data it collects, please refer to section 11, concerning our cookie policy.

5.       THE INFORMATION WE COLLECT

The information that you may provide to us:

  • Contact details e.g. name, organisation, job title, work email address, work contact number, personal email address, personal contact number
  • Professional details e.g. CV, certifications, work history
  • Payment details e.g. credit card or debit card details
  • Consent to be contacted regarding our events, consent for communication to be recorded

The information we may collect about you:

  • Contact details e.g. name, organisation, job title, work email address, work contact number, personal email address, personal contact number
  • Indentifying data e.g. name, user-name, unique identifiers, photos
  • Professional details e.g. CV, certifications, work history

The information that we may generate about you:

  • Authentication details e.g. passwords, PINs, logins 
  • Communication details e.g. telephone recordings, voice email, email correspondence
  • Transactional details e.g. purchases, spending, income 

6.       HOW YOUR PERSONAL DATA MAY BE USED

Government Gazette will only use your information where we have a lawful condition and purpose for using it.

These conditions include where we:

  • have your consent to use it
  • believe you have a legitimate interest for us to use it
  • need to process the information to carry out an agreement we have with you
  • need to process the information to comply with a legal obligation
  • believe the use of your information as described is in the public interest
  • need to us your information for insurance purposes
  • need to establish or defend our legal rights

The purpose of using your information may include the following:

    • Research purposes – we engage with a variety of stakeholders in order to provide politically neutral and objective coverage of all leading institutions and policy makers in the European Union. Researching individuals to contribute is a key part of what we do.
    • Marketing purposes – again, we want to reach out to as many stakeholders as possible to encourage an open debate on a range of timely policy issues. Emailing and calling individuals to raise awareness of our magazine’s coverage and reputation is essential.
    • Sales purposes – we have a small advertising sales team who provide packages for those companies and organisations that wish to advertise in our magazine or sponsor our special supplements. Emailing and calling is the best way for us to see if companies are interested in using our platform.
    • Registration purposes – we may need to process your registration for our services
    • Identification purposes – we may need to indentify you when you visit our website to assist you with logging in
    • Feedback purposes – we may want to contact you for feedback and comments on the events that we run
    • Processing payment purposes – we may need to take your payment details to process payments
    • Legal requirements – we will need to retain certain details in line with relevant legislation and law relating to data protection, fraud or to defend our legal rights. 

7.       SHARING YOUR INFORMATION

The third parties that Government Gazette may share your data with are listed exhaustively in this section. The companies listed are our data processors. All the companies listed are compliant with the DPA and GDPR. When we engage with these companies the same obligations as established in this policy will be imposed on them by way of a contract. This contractual agreement will also entitle us to regularly check that their data handling processes are in line with the agreement.

CPS Framework Ltd, registered in England and Wales, registered number 6926090, registered address 253 Grays Inn Road, London, WC1X 8QT, United Kingdom. CPS Framework is a company that provides shared services to Government Gazette that include administrative, accounting, IT , security and compliance functions.

In order to carry out the services you select, Government Gazette, as a quarterly magazine, may use your data accordingly:

  • We may share your information with other editorial contributors and advertisers of the magazine

Your basic personal details, such as name, job title and other publically available information, may be shared with potential writers and advertisers. This is to inform other writers/advertisers of the individuals contributing to a particular edition of the magazine and for networking purposes. This means that the same information would also have been shared with the company that prints our magazine.

  • We may share information about information about our target audience, past contributors, advertisers, readership profile and distribution within our Media and Information Pack shared with potential writers and advertisers.
  • We may share your information on our website, newsletters or social media platforms

Your basic personal details, such as name, job title and other publically available information, alongside details of your contribution to our events, may be published on our website and social media platforms. This might be in relation to your position as a writer or advertiser.

8.       YOUR RIGHTS 

You have a number of rights in relation to the information we hold about you. These rights include:

  • the right to access all the information we hold on you
  • in some circumstances, the right to withdraw your consent for us to process your personal data
  • in some circumstances, the right to receive certain information you have provided us with in an electronic format and/or request us to transfer that information to a third party of your choice
  • the right to rectify your information if it is inaccurate or incomplete
  • in some circumstances, the right to request that we erase your information
  • the right to object to, and to request that we restrict, our processing of your information in some circumstance

To exercise any of these rights please contact the details provided at the end of this document in section 14.

9.       HOW LONG WE STORE YOUR DATA FOR 

We keep your information in line with our data retention policy, this will vary depending on what type of personal data it is. For example financial data will be kept for at least 5 years, to enable us to comply with legal and regulatory requirements. With personal details such as contact details if there was no engagement between us and you for 2 years we would seek your consent to keep it on our systems for any longer. We would not keep any personal data for longer than is necessary, or for so long that there would no longer be any legitimate reason to keep it.

10.   HOW WE KEEP YOUR DATA SECURE 

We use a range of measures to keep your information safe and secure. These measures include industry standard encryption, access rights and controls, and other forms of industry standard security practices. We require our staff and any third parties who carry out any work on our behalf to comply with appropriate compliance standards, including obligations to protect any information and applying appropriate measures, for the use and transfer of information.

11.   COOKIES 

Our website uses cookies to distinguish visitors. This helps us to provide a better user experience when the website is browsed. Cookies also allows us to assess how our visitors’ use of the website and the journey through it, and we use this information to improve its functionality.

By using and browsing Government Gazette, you are giving consent for cookies to be used according to our policy. If you do not consent to cookies being used, you can block or restrict any of the cookies through your browser settings or refrain from using the website.

Details of the cookies we use, their names and why we use them are outlined below.

 Allowing the website to operate

To make sure that the website operates correctly and runs smoothly, we use cookies which assign a session name to each visit; these cookies are removed on closing the browser.

Understanding website usage

To better understand how our website is used and improve its performance we use Google Analytics cookies. Google Analytics is an analytical web service provided by Google, Inc. Cookies are used to collect information such as the time of day a visit occurred, which pages were visited, how long was spent on the site and to identify the point of origin and any search keywords used. This helps us to provide a better website experience and improve its performance.

Google Analytics cookies include:

__utmt, __utma, __utmb, __utmc, __utmz

Third party cookies

To allow functionality from social media networks such as Twitter or Facebook, third party cookies are used on Government Gazette website. We have no control over these third party cookies. To find out more about any third party cookie it is advisable to visit the respective site and to review their individual cookie policy. 

12.   CHANGES TO OUR PRIVACY NOTICE 

We keep this privacy notice under review and may make changes to it from time to time. If we do make any changes then this document will be updated on all the platforms on which it is available.

13.   WHAT WE NEED FROM YOU 

Please ensure that you notify us of any changes to your information at any point. You should also regularly check this document in case changes have been made to our policy as outlined in section 12. If you do not agree to this privacy notice then you should refrain from engaging with our services or from visiting our websites.

14.   CONTACT US 

If you have any queries regarding this policy, or would like to know more about your rights under GDPR, or want to exercise any of your rights under GDPR please contact our GDPR Compliance Team

By phone

Call +44 (0)20 3137 8612

By post

FAO the GDPR Compliance Team, International Centre for Parliamentary Studies, Unit N0001, Westminster Business Square, 1-45 Durham Street, London, SE11 5JH

By email

privacy@parlicentre.org